Direct Expense Purchase Order: Part Missing from Purchase Order
This article explains a common cause for a part disappearing or not showing on a direct expense purchase order after the purchase order is created.
Summary
When creating a direct expense purchase order, the system defaults to the warehouse configured in Inventory Setup. If the part being added is not assigned to that default warehouse, the part may not remain visible on the purchase order after the PO is created.
How to Identify the Issue
• Confirm the default warehouse selected in Inventory Setup.
• Open the affected part and review the Warehouses tab.
• Compare the default warehouse setup against the warehouses assigned to the part.
• If the default warehouse is missing from the part warehouse list, this can cause the part to be missing from the direct expense purchase order.
Reference Screenshot 1: Inventory Setup Default Warehouse
The screenshot below shows the default warehouse configured in Inventory Setup. In this example, the default warehouse is * Main.
Reference Screenshot 2: Part Warehouse Assignment
The screenshot below shows the warehouses currently assigned to the part. If the default setup warehouse is not listed here, the part needs to be assigned to that warehouse before creating the direct expense purchase order.
Resolution
Assign the default setup warehouse to the affected part. After the part is connected to the default warehouse, create the direct expense purchase order again. The part should remain visible on the purchase order as expected.
